Hiring: Full-time Executive Assistant - Remote - $9,600 - $13,200/yr
🚀 About the Client 🚀
🧠 Events Management Powerhouse: Over a decade of experience helping nonprofits plan and execute high-impact fundraising events
🛠 Full-Service Expertise: Offers comprehensive solutions including fundraising strategy, event design, vendor logistics, budgeting, and volunteer coordination
🏆 Proven Fundraising Success: Renowned for helping clients double or even triple their fundraising goals through strategic event execution
👯♀️ High-Performing, Passionate Team: A driven, collaborative group that works hard, moves fast and leads with purpose and heart
💬 Fun, Transparent Culture: Open communication, a healthy dose of humor, and a "no-task-too-small" attitude define how this team shows up every day
🌟 About WeAssist 💡
🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.
⚒️ Key Responsibilities of the Executive Assistant 📝
➡️ Email Management
➡️ Calendar Management
➡️ Administrative Support
➡️ Task Coordination
➡️ Meeting Support
Additional Information:
How to Prepare for the Recruiting Process -
📢 Why Are They Hiring an Executive Assistant?
Our client is ready to level up—and they’re looking for an Executive Assistant who can help make that happen. With big dreams of growing a sustainable business and scaling back from the 40-hour grind, they need a right-hand to keep operations running smoothly and schedules on point. From supporting the CEO’s day-to-day to helping with business development and admin, this role is key to unlocking more time for deeper team coaching, more strategic sales conversations, and building a business that can grow sustainably—even without constant oversight.
If you thrive in a fast-paced environment and love the idea of making an impact behind the scenes, this is your chance to be a driving force in a business ready to soar. 🚀
Responsibilities of the Executive Assistant:
Your responsibilities include:
- 📧 Email Management
- Review and filter incoming emails (3x daily) to maintain a clean and organized inbox, ensuring "Inbox Zero" status
- Organize 30-40% of emails from the internal team to clients with no action required from the CEO
- Respond to action items from internal team members on behalf of the CEO, ensuring clear communication and timely responses
- Respond to emails from past and potential clients on behalf of the CEO, maintaining professionalism and promptness
- Filter out junk emails and assess the urgency of incoming messages to prioritize appropriately
- Draft professional, typo-free emails on behalf of the CEO, ensuring clear and consistent messaging
- Send congratulatory emails to clients after each event to maintain strong client relationships.
- 📅 Calendar Management:
- Ensure there are no double-bookings or conflicts in the CEO’s calendar
- Protect the CEO’s time by ensuring adequate time for breaks and preparation between meetings
- Establish reminders for important deadlines and key events to keep the CEO on track
- 🗂 Administrative Support:
- Input contact information into the CRM system (Bigin, similar to Zoho/HubSpot), ensuring accuracy and completeness
- Keep digital files and documents organized and up to date, ensuring ease of access for all team members
- Upload contracts and ensure they are filed correctly for future reference
- Maintain up-to-date spreadsheets for tracking various business activities
- Add email addresses to Mailchimp for email marketing campaigns
- Assist with logistics for events, including hotel bookings, vendor coordination, and communication with event locations and vendors
- Develop skills in proposal creation, eventually taking on more responsibility in this area.
- 📋 Task Coordination:
- Identify and distill action items from incoming emails
- Use project management tools to assign tasks, monitor progress, and ensure that deadlines are met
- Track progress on ongoing projects and milestones, providing updates to the team to ensure timely completion
- Ensure that all deadlines are met, proactively managing any potential delays
- 🧑💼 Meeting Support:
- Attend and actively participate in the Monday Huddle (team meeting), providing updates as necessary
- Review meeting recordings and transcripts to distill key action items for the CEO
- Review action items captured by other team members and take on to-dos for the CEO
- Assist in completing or delegating action items for the CEO and other team members to ensure smooth team operations
- 📱 Growth Areas:
- Social Media Management:
- Assist with posting on LinkedIn to enhance the company’s online presence
- Business Development via LinkedIn:
- Drive business growth through LinkedIn outreach and services
- Website Updates:
- Assist with updates and content management on the company website
- Event Support:
- Execute tasks related to event planning and management, ensuring every detail is in place for successful events
- Social Media Management:
🏡 Want to Know More About the Client?
Our client is an award-winning event management powerhouse that has been partnering with nonprofits since 2012 to craft unforgettable fundraising experiences. With over a decade of experience, they’ve mastered the art of transforming good causes into unforgettable celebrations, helping mission-driven organizations double—or even triple— their fundraising goals. They offer everything from strategic planning to show-stopping design, budgeting, and full-scale execution. Built on a foundation of empathy, precision, and innovation, they’ve become the go-to partner for nonprofits ready to level up.
Their fast-moving, meme-sharing, detail-obsessed team is proof that doing good can be seriously fun. Join a team that doesn’t just plan events—they make impact happen. 🌟
Culture and Core Values:
This is a team that leads with heart, hustles with intention, and celebrates the wins—big or small—with humor, high-fives, and the occasional meme war. Collaboration isn’t just encouraged—it’s how they thrive, and every voice at the table matters.
Here’s what matters most to them:
- 💛 Kindness is Key – Treating teammates and clients with genuine care is non-negotiable!
- 🫶 Compassion in Action – Lead with heart and serve with purpose.
- 🧭 Integrity Always – We do what’s right, even when no one’s looking.
🤝 Teamwork Makes the Dream Work – Collaboration is the heartbeat of everything we do. - 🔍 Respect the Details – Precision matters, especially when your mission is this meaningful.
Together, this team is creating more than events—they’re building impact with heart. 🫶🏻
What’s in it for you? 😏
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- 🌟 Make an Impact – Be the driving force behind a business that’s scaling sustainably.
- ⏱ Work-Life Balance – Help the CEO achieve the dream of working smarter, not harder.
- 🎯 Growth Opportunities – Take ownership and grow with a company that values your input.
- 💡 Collaborative Culture – Work alongside a fun, passionate, and highly-driven team.
- 🤝 Core Values that Matter – Kindness, respect, compassion, and integrity define everything we do.
- 📈 Elevate Your Skills – Perfect your organizational and leadership abilities while making a difference.
- 🎉 Fun Team Vibes – From memes to meaningful work, enjoy a workplace that knows how to work hard and laugh harder.
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- Time
- Full-time; 8am to 5pm PST Timezone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- Must-have:
- MS Excel
- G-Suite
- Google Drive
- Nice-to-have:
- Asana
- Canva
- Must-have:
- Compensation
- Fixed Rate $9,600 - $13,200/yr