Hiring: Full-time - Billing & Accounts Receivable Specialist - Remote
🌟 About us, WeAssist, the hiring team 💡
🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.
⚒️ Key Responsibilities of the Billing & A/R Specialist 📝
💳 Billing & Accounts Receivable Operations
📊 Daily Revenue Monitoring & Reconciliation
📈 Reporting & Financial Visibility
⚙️ Process Improvement
⚒️ Key Qualifications of the Billing & A/R Specialist 📝
🧾 Experience with Stripe billing and invoicing
📊 Strong understanding of accounts receivable and payment follow-ups
🔍 Exceptional attention to detail and data accuracy
📈 Comfortable working daily in Google Sheets or Excel
✍️ Strong written communication with a friendly, professional tone
🧠 Ability to work independently and self-manage priorities
📚 Experience with QuickBooks or future accounting integrations (Nice-to-Have)
Additional Information:
How to Prepare for the Recruiting Process -
📢 Why Are We Hiring a Billing & Accounts Receivable Specialist?
Our client is hiring a Billing & Accounts Receivable Specialist to own and stabilize internal billing operations as the company continues to grow. This role exists to bring daily clarity to revenue activity, ensure Stripe data aligns perfectly with internal tracking, and eliminate the need for leadership to manually double-check numbers. You’ll be the go-to owner of billing accuracy, client follow-ups, and revenue reporting — creating trust, visibility, and operational calm.
If you’re someone who thrives on accuracy, ownership, and building financial systems that leadership can trust, this role will feel like home. 🚀
Responsibilities of the Billing & Accounts Receivable Specialist:
Your responsibilities include:
- 💳 Billing & Accounts Receivable Operations
- Own end-to-end billing and accounts receivable processes
- Create, review, and send accurate invoices via Stripe
- Charge clients, track payments, and confirm successful transactions
- Proactively follow up with clients on outstanding balances
- Recommend suspension or cancellation of delinquent accounts when appropriate
- Assist clients with securely updating payment and credit card details
- 📊 Daily Revenue Monitoring & Reconciliation
- Review Stripe activity daily (payments, failed charges, payouts)
- Maintain precise alignment between Stripe and internal spreadsheets
- Log and categorize all revenue accurately in internal tracking sheets
- Allocate Stripe payments to designated operating purposes
- Clearly identify where funds should be held or transferred by line item
- Investigate discrepancies and escalate unresolved issues promptly
- 📈 Reporting & Financial Visibility
- Prepare daily, weekly, and monthly revenue and AR reports
- Deliver clear summaries via Slack, email, or shared spreadsheets
- Flag risks, inconsistencies, or action items for leadership
- Support clean records in preparation for future QuickBooks reconciliation
- Help standardize reporting templates and workflows
- ⚙️ Process Improvement
- Identify opportunities to streamline billing and reconciliation workflows
- Improve spreadsheet-based systems to reduce manual effort and errors
- Support scalable, repeatable internal financial processes
🏡 Get To Know WeAssist!
Started by Reef Colman just six years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 120 Outsourced Professionals. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best! ✨
Company Culture and Core Values:
At WeAssist, we move fast, think big, and create lasting impact. 🚀 We’re more than just a recruiting firm—we’re a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you’ll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world. 🌍✨
Our core values include:
- 🧭 Integrity – Do the Right Thing, Always
- Even when no one’s watching, we lead with honesty, character, and trust.
- 🎯 Expectation – Set the Target Early
- We align from the start—no guessing games. Clarity creates confidence.
- 🔁 Reiteration – Say It Back, Get It Right
- We confirm understanding by repeating what we heard. Listening is a two-way street.
- 🧱 Major Ownership – Being 1% Better Every Time
- No blaming, no excuses. We take full responsibility and ask, “What can I do better?”
- 🔍 Radical Transparency – Keep It Real
- We speak with openness and honesty.
- 🚀 Proactive Effort – Stay Ahead of the Game
- We don’t wait for fires—we prevent them. Anticipate, act, exceed.
- 🗣️ Communication – Listen First, Speak with Clarity
- We listen to understand, not just to reply. The clearer we are, the stronger we move!
- 🧑💼 We Talk About Projects, Not People – No Gossip Zone
- We go directly to the source. Discuss issues, not individuals—unless it’s for solutions.
- 🧠 Be Curious – Ask, Learn, Level Up
- Curiosity drives growth. We ask smart questions and never stop learning.
- 🧊 Emotional Regulation – Keep Cool Under Pressure
- We stay calm, think clearly, and lead with emotional maturity—especially when it’s tough.
- 🏅 A-Player Mentality – Results Over Excuses
- We get things done. Whatever it takes to win with integrity, we’re in.
- ➕ One More Mindset – Because It Matters to Someone
- One more call. One more check-in. One more push. Every extra effort counts.
Join a team that values growth, action, and real impact—where what you do truly matters! 🎉
What’s in it for you?
Joining us means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- 🌱 Endless Growth Opportunities – Your role evolves with you—take on more responsibility and leadership as you grow!
- 💰 Great Starting Salary – Competitive compensation to reward your contributions.
- 🎉 13th Month Bonus – Because we appreciate your hard work and dedication. Wild, right? 🤯
- 🏆 Performance-Based Raises, Bonuses & Prizes – Your growth directly impacts your compensation! Hit your KPIs and enjoy rewards that reflect your success!
- 👨⚕️ Health, Dental, and Mental Health Insurance – Comprehensive coverage to take care of you inside and out.
- 💡 Proactive, Collaborative, Supportive, and Forward-Thinking Environment – Work on innovative projects that push boundaries alongside passionate leaders who value your input!
- 🌴 Permanent Remote Set-Up – Your office is wherever you want it—whether that's your couch, bed, or hammock!
This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our journey to success!
Specifics:
- Time
- Full Time, PST timezone
- Be available during business hours to communicate responsively with your direct supervisor and teammates
- This is a remote position so you can have the freedom to work from anywhere
- Full Time, PST timezone
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- G-Suite (Google Doc, Google Sheets, Google Drive)
- Slack
- Stripe
- QuickBooks (Nice-to-have)