Hiring: Full-Time Executive Sales Assistant - TS
Remote - $10,200-$13,800/yr
How to Prepare for the Recruiting Process -
WeAssist:
(Not your average Recruiting Firm…)
Started by Reef Colman just five years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 80 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the client we are hiring for:
Our client is a trailblazer in the medical evaluation arena, known for cultivating a team of experts capable of providing opinions that illuminate the path for clients navigating the complex world of workers' compensation, independent medical examinations, and disability evaluations. Their team of Board Certified Qualified Medical Evaluators delivers resolutions with clarity and precision, ensuring that every client feels empowered and informed.
Imagine being part of a vibrant team where every day is a chance to learn, grow, and contribute to something bigger—where your ideas and efforts can truly shape the future. Here, professionalism meets a friendly atmosphere, making work feel less like a job and more like a journey with a supportive family! 👪
Culture and Core Values:
At our client’s company, the culture thrives on southern hospitality, where warmth and professionalism create an inviting atmosphere. They are dedicated to fostering professional development, ensuring every team member feels supported and inspired to reach their highest potential.
This focus is rooted in a set of core values which include:
✅Take Ownership: Be the captain of your own ship and steer our mission forward!
✅High Integrity: Trust is our foundation, we stand by our word.
✅Mission & Vision: Together, we chart a clear path toward excellence!
✅Admit your Mistakes: Mistakes are stepping stones! Learn, innovate, and grow!
Join a team that not only values your contributions but also celebrates the journey toward success!
Why are they hiring? 🏢
Our client is embarking on an exciting growth journey, and as the front-line sales captain, they need a trusty co-pilot to support their mission! With a focus on bringing on board more physicians and providing their clients with the best possible service, the demands of the role are multiplying. Unfortunately, a million distractions are getting in the way of our client’s focus on recruiting top talent. That’s where you come in—helping to clear the path so they can soar to new heights and deliver excellence in every interaction! You will play a pivotal role in managing emails, organizing follow-ups, and keeping everything on track, ensuring that together, you’re not just meeting goals but breaking records! ✨
What’s in it for you? 😏
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- 🚀 Skyrocket Your Career: Embrace opportunities for growth and advance into front-line sales roles!
- 🌟 Take on New Challenges: Expand your skill set with additional responsibilities that will make every day exciting!
- 📈 Help Shape the Future: Play a key role in scaling the business and onboarding more clients.
- 🤝 Join a Supportive Team: Work in a culture that stands behind its members 110% and encourages professional development.
- 🎉 Be Part of Something Bigger: Contribute to a mission that values integrity, ownership, and innovation every step of the way.
- 🛠️ Empower Your Growth: With mentorship and development opportunities, your potential is limitless!
This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!
Responsibilities of the Executive Sales Assistant:
Your responsibilities include:
- Email Management:
- Organize and manage email communications by creating folders, labels, and automation to enhance efficiency
- Triage incoming messages to determine urgency and importance, scheduling tasks, events, and appointments to optimize the client’s daily, weekly, and monthly agenda
- Streamline the inbox by flagging key messages for immediate attention and ensuring a systematic approach to email management
- Pipeline Management & Lead Follow-Ups:
- Manage the sales pipeline using HubSpot, ensuring all leads are tracked and timely follow-ups are conducted based on prior commitments
- Collaborate with marketing personnel, to organize the sales process and understand the interplay between marketing and sales strategies
- Set reminders and proactively manage follow-ups to ensure the client stays on task and capitalizes on opportunities with prospects
- Handle data management by transferring information from Sheets to HubSpot, maintaining accurate and up-to-date records
- Calendar Management:
- Develop and maintain a comprehensive to-do list to prioritize tasks and minimize chaos in daily operations
- Schedule and manage follow-up calls and meetings with leads, ensuring that no important communications slip through the cracks
- Block time for essential tasks, follow-ups, and client meetings.
- Administrative Assistance:
- Assist in the creation and updating of Standard Operating Procedures (SOPs) to ensure consistency and efficiency in operations
- Maintain organized file documentation to support easy access and retrieval of important information
- Provide support in executing new projects and initiatives, coordinating changes or rescheduling as needed
- Reporting and Analysis (Nice-to-Have):
- Generate reports within HubSpot to track performance metrics and provide insights for decision-making
- Develop the ability to analyze data trends and outcomes, contributing to strategic planning and process improvements
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- Time
- Full-time, EST time zone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- HubSpot (must-have)
- G-Suite / Google Workspace
- MS Excel / Google Sheets
- Slack (nice-to-have)
- Loom (nice-to-have)
- Trainual (Huge PLUS!)
- Compensation
- $10,200-$13,800/yr