Hiring: Full-time Executive Operations Assistant - Remote - $9,600 - $13,200/yr
๐ About the Client ๐
๐ Modern Menโs Grooming โ A modern menโs grooming brand redefining daily care through craftsmanship, clean ingredients, and timeless style.
๐ Barber-Built, Performance-Driven โ Created by professional barbers, their lineup delivers pro-grade results at home โ from texturizing sprays and styling clays to beard oils, shampoos, and body essentials.
๐ฟ Clean by Design โ Pure, FDA-approved ingredients โ no fillers, no shortcuts.
๐จ Creative and Collaborative โ Small team, big creative energy, and constant iteration.
๐ค Culture of Integrity & Innovation โ The team thrives on honesty, open communication, where bold ideas are welcomed, and collaboration is key.
๐ About WeAssist ๐ก
๐ Led by a Founder Who Cares โ Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
โก Fast & Purposeful Recruiting โ We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
๐ Connecting Global Talent โ With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
โค๏ธ Giving Back Matters โ From building schools to feeding the homeless, we believe true success means making a difference.
๐ค An Inclusive & Thriving Culture โ Your skills and unique gifts matter. We create an environment where outsourced professionals donโt just workโthey grow.
โ๏ธ Key Responsibilities of the Executive Ops Assistant ๐
๐ Project Management & Tracking
๐ Meeting Management & Follow-Up
๐ Communication & Vendor Coordination
๐ Data Management & Analysis
๐ Administrative & Operational Support
Additional Information:
How to Prepare for the Recruiting Process -
๐ข Why Are They Hiring an Executive Operations Assistant?
Our client is hiring a Full-Time Executive Operations Assistant to serve as the operational right hand to their COO. The business is growing quickly, projects are multiplying, and operational detailsโespecially around packaging, vendors, data, and follow-upsโneed a dedicated owner. This role exists to remove operational bottlenecks, ensure nothing slips through the cracks, and keep projects, communications, and data flowing smoothly.
If you love structure, tracking progress, and being the person who keeps everything moving behind the scenes, this role will feel deeply rewarding. ๐
โ Qualifications:
- Must-Haves:
- ๐ฆ Experience in procurement, packaging, or manufacturing operations
- ๐ Highly detail-oriented with strong organizational habits
- ๐ Excellent follow-through โ tasks get closed, not forgotten
- ๐ฌ Clear, professional communication skills
- ๐ Adaptable, flexible, and comfortable with change
- โฑ Reliable availability during working hours|
Responsibilities of the Executive Operations Assistant:
Your responsibilities include:
- ๐ Project Management & Tracking
- Build and manage project trackers to monitor packaging through the full pipeline
- Create and maintain a centralized project management system (Asana or similar)
- Input all meeting action items into the task management platform
- Assign tasks to internal team members and ensure clarity of ownership
- Manage all tasks within a single, organized dashboard
- ๐ Meeting Management & Follow-Up
- Attend recurring leadership meetings (3x weekly, 30 minutes each)
- Take accurate notes during meetings (human notes preferred over AI)
- Draft and distribute meeting summaries and action items
- Follow up with 5โ6 internal and external stakeholders to ensure completion of action items
- Track deadlines and close the loop on outstanding tasks
- ๐ Communication & Vendor Coordination
- Act as a point of contact between vendors and the internal team
- Communicate with manufacturers, packaging brokers, distributors, and their support teams
- Manage technical communication related to packaging samples and approvals
- Relay testing feedback and status updates between vendors
- Respond to project-status-related emails and inquiries
- Be CCโd on relevant emails and convert them into tracked tasks
- ๐ Data Management & Analysis
- Collect data from multiple sources (Google Drive, Shopify, internal trackers)
- Centralize data to support dashboard updates
- Track inventory levels across multiple locations
- Ensure data accuracy, clarity, and accessibility
- ๐ Administrative & Operational Support
- Complete vendor and retailer forms (e.g., new item forms with dimensions, weights, costing)
- Assist in documenting SOPs by translating walkthroughs into clear processes
- Support calendar management during meetings (scheduling or rescheduling as needed)
- Monitor leadership calendars and flag conflicts or follow-ups
๐ก Want to Know More About the Client?
Our client is a fast-growing menโs grooming brand redefining what it means to look good, feel good, and live with confidence. Built on craftsmanship and authenticity, they create professional-grade grooming products that transform daily routines into meaningful rituals. From sea salt sprays and styling clays to clean body care and bold scents, every product embodies quality without compromise โ made with clean ingredients and timeless style.
As part of a small but mighty marketing team, youโll join a culture that values innovation, open communication, and creativity โ where every team memberโs contribution shapes the future of the brand. ๐
Company Culture and Core Values:
The team thrives on creativity, curiosity, and collaboration. Everyone moves with integrity, communicates openly, and shares a collective drive to innovate and improve every day.
Hereโs what matters most to them:
- ๐ฌ Honesty First โ We tell the truth, even when itโs hard. Transparency builds trust.
- ๐งญ Integrity Always โ We do the right thing, even when no oneโs watching.
- ๐ฃ๏ธ Open Communication โ Clear, respectful dialogue keeps the team aligned and connected.
- ๐ก Innovation Through Iteration โ We donโt wait for perfect; we build, test, and refine relentlessly.
Together, theyโre building something bold โ a brand where creativity and craftsmanship go hand in hand.
Whatโs in it for you? ๐
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- ๐ Permanent Remote Setup โ Work from anywhere while staying connected to a fast-moving U.S. team.
- ๐ค True Ownership โ Youโre not just assisting; youโre running the backend
- ๐ Growth Opportunity โ Expand into data ownership, vendor management, and advanced ops
- ๐ง Collaborative Leadership โ No micromanaging, real trust, real input
- ๐ฐ Room to Grow โ Strong performance opens the door to increased responsibility and pay
- ๐ก Idea-Friendly Culture โ Great ideas are always welcomeโyour voice and suggestions matter here.
- โค๏ธ Purpose-Driven Brand โ Join a company redefining what menโs grooming meansโwith authenticity, care, and confidence at the heart of it.
Your next big opportunity starts hereโready to take the leap? ๐
Perks:
- 13th Month Bonus (Wild right?! ๐คฏ)
- Permanent work-from-home / remote set-up ๐ด
- Health insurance ๐จโโ๏ธ
- Dental insurance ๐ชฅ
- Mental health insurance ๐ง
- Great starting salary ๐ฐ
- Growth opportunity ๐
- Performance-based raises ๐ธ
- Prizes and bonuses ๐
Specifics:
- Time
- Full-time; 7:30 AM โ 4:00 PM CST
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this downโฆ ๐)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- โ๏ธ Asana
- ๐ Google Drive & G-Suite
- ๐ Excel / Google Sheets
- ๐ฌ Slack, WhatsApp
- ๐ฆ SOS Inventory (nice-to-have)
- Compensation
- Fixed Rate $9,600 - $13,200/yr