Hiring: Full-Time Executive Assistant - Remote - $9k-16.2k/yr
WeAssist:(Not your average Recruiting Firm…)
Started by Reef Colman just four years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 80 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the company we are hiring for:
Our client is the driving force behind a premier real estate solutions company, turning dreams into addresses and transforming houses into homes. Whether it's finding the perfect rental, helping families relocate, or buying and selling homes, they do it all with a heart for revitalizing neighborhoods and uplifting the lives of residents. The team thrives on collaboration, a family-like atmosphere, and a shared passion for making a positive impact. With a mission to improve housing quality, they’re not just in the business of real estate—they’re in the business of making a difference.
If you're ready to be part of a team that values impact as much as profit, this might be your dream role. ✨🏡
Company Culture and Core Values:
Our client's culture is built on strong connections, both within the team and with the communities they serve. They believe in fostering a supportive environment where everyone’s ideas are valued, and growth is encouraged. Here are the core values that drive everything they do:
- ✅People First: Families and communities come first.
- ✅Integrity Always: Do the right thing, every time.
- ✅Grow Together: Evolve, learn, and succeed.
- ✅Think Ahead: Stay ahead with forward-thinking.
- ✅Strive for Peace: Balance work and life harmoniously.
Ready to join a team where every transition is a success story? Your journey to making a difference starts here!
Why are they hiring? 🏢
Our client is on a mission to take her real estate empire to new heights, but she needs a rockstar Executive Assistant to help build the support structure that will make it all possible. With big dreams of expanding her business and making more acquisitions, she’s looking for someone who can build support systems and procedures, streamline processes, and bring order to the chaos.
If you love creating structure out of disorganization and are ready to be the backbone of a thriving business, this role is calling your name. Ready to make an impact? It’s time to roll up your sleeves and help build something extraordinary!
What’s in it for you? 😏
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- 🚀 Room to Grow: Climb the ladder in a thriving start-up.
- 📊 Run the Show: Help shape and run the organization’s future.
- 🌱 Career Flexibility: Chart your own path within the company.
- 📞 Hands-On Experience: Take on more responsibilities and shadow the client for real-world insights.
- 💼 Wealth Wisdom: Learn the secrets of generational wealth and smart finances.
- 🗣️ Direct Mentorship: Work with a client who’s honest, straight-to-the-point, and always listening.
- 🤝 Team Equality: Be part of a team where everyone is treated as equals.
- 💡 Innovate and Impact: Bring your ideas to life in a supportive, growth-oriented culture.
This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!
Responsibilities of the Executive Assistant:
Your responsibilities include:
- Communication Management
- Email Management:
- Efficiently handle and prioritize incoming and outgoing emails
- Calendar Management:
- Schedule and coordinate appointments, meetings, and events
- Travel Management:
- Arrange travel plans, including flights, accommodations, and itineraries
- Arrange travel plans, including flights, accommodations, and itineraries
- Email Management:
- Document and Data Management
- Filing and Document Organization:
- Maintain and organize files and documents for easy access
- Editing Presentations:
- Customize presentations to suit specific client needs and deals
- Preparing Sales Documents:
- Assemble and prepare documents for sales meetings and presentations
- Data Entry:
- Input and update property information into spreadsheets for review and analysis
- CRM Management (HubSpot):
- Manage and input contact information into the CRM system
- Ensure data is accurate and up-to-date
- Organize CRM data by categorizing leads into relevant groups
- Filing and Document Organization:
- Administrative Assistance
- Project Management Tool Monitoring:
- Oversee and update the project management tool to ensure tasks and projects are on track
- Admin Support:
- Provide general administrative support as needed
- Provide general administrative support as needed
- Project Management Tool Monitoring:
- Additional Responsibilities:
- Internal Team Interviews (Nice to Have):
- Assist in interviewing potential internal team members to support deal facilitation
- Internal Team Interviews (Nice to Have):
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- Time
- Full-time, EST time zone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- MS Excel / Google Sheets
- MS Office Suite
- Slack, Whatsapp
- HubSpot
- Project Management Tool (nice to have)
- Real estate tools: Zillow, Realtor, OneHome, etc. (nice to have)
- Canva Pro
- Adobe Creative Cloud
- GoDaddy
- BlueHost
- Compensation
- $9k-16.2k/yr